All of my tips, obviously, are based on my personal experience in making literally hundreds and thousands of reservations over 15 years. I started out relying on commercial campgrounds such as KOAs, but I soon learned those places were not what I wanted, and took me a few months of travel to decide what I really wanted in a campground. Mostly, I switched to federal, state, and county facilities because they were almost always less expensive, less crowded, and located in much more scenic locations. However, as I soon found out, they were a LOT harder to get reservations at, especially during busy seasons such as summer in cold places and winter in places that were too hot in summer.
Also, know that I have never been a person who prefers to go to an RV "resort" and spend several months in one place to enjoy the pools and activities. I prefer scenery and things to do like visiting museums, historical places, and wildlife. That means places where there are woods, deserts, mountains, lake, and other places where wildlife live, namely federal, state, and county facilities. Therefore, I am going to be giving you advice mostly for getting reservations for those places. The rules are different for long-term commercial RV resorts.
Getting Ready
However, before you do anything, if you are 62 or over and a US citizen, make sure you have a senior America the Beautiful pass that gives you and everyone in your car free access to any national facilities and 50% discounts at most federal parks and campgrounds. Cost is $80 for a lifetime pass, or $20 for an annual pass. (Not sure of current rules, but you used to be able to turn in 3 annual passes plus $20 and get a lifetime pass.)
So, first of all, here was my process for deciding where I wanted to go, generally and specifically:
- Most importantly, you have to plan very early. And by very early, I mean several months in advance, at least 7 or 8 months for most places, but even longer for a few places. For example, it is now October, do you want to go to a popular place in Florida for a couple of weeks in January or February? Forget it. You needed to have made reservations for state parks in Florida last January, and in the few Corps of Engineering campgrounds with water and electric hookups, this past August. Even nearly all commercial campgrounds are already full for the entire winter.
- So, you need to start doing some research. Federal campgrounds nearly all open reservations on a rolling basis 6 months ahead of time. State parks all have different rules, but most follow the 6 month schedule, except for some notable exceptions. Florida is a big one, but you need to check the states where you want to visit to determine how far in advance that reservations open.
- Do some preliminary research on places you want to visit, especially national parks. You will want to find out if they are fully open when you want to go or if some roads or hiking trails are closed. Also see if you need to get permits to visit as some places are limiting visitors and requiring reservations to hike or even visit some areas.
- Once you decide where you want to visit, and have time to make reservations, you need to plot out a tentative route. You want to plot a route with the least driving but that gives you places to stop at between campgrounds. For most of us, that means no more than 225 miles per day, and less if there is something you know you will want to stop at. Plus, if you have plenty of time, you will want to leave some time for surprises. For example, I once noticed a giant teepee visitor center along I-90 in Wyoming and found out it was a buffalo jump, which is where groups of ancient peoples drove bison over a cliff to kill enough for winter meat. In any case, you want to see things, not just race to get to a destination, so assume a reasonable number of miles you want to drive each day.
- Take a map and break your trip into chunks with estimated miles, length of time needed, and places to visit each day. I use online maps and also put things on a draft Excel spreadsheet to get an overall picture of my trip.
- My highest priority is to make reservations at national parks first because they fill the fastest. Federal sites at available at recreation.gov online. You need to go online several weeks ahead of time to find out when sites open for reservations and also to determine which campgrounds you want to stay at. Note that some national parks have turned their RV sites over to commercial companies, and those companies sometimes start making reservations long before most national parks open their sites. For example, full hookup Trailer Village in the South Rim area is my favorite place to stay because it is so close to everything, including the shuttles and wandering elk, but they make reservations up to 13 months in advance!! You can stay a few miles away from the national park, but the experience is just not the same.
- Another big consideration is weather. It is not completely true that if one place is farther south than another, it must be warmer! In addition, places that you think must be warm in the winter are not necessarily warm. For example, other than a couple weeks in Ohio in November, the two coldest places i have stayed in my RV are Las Vegas and Death Valley in January! Be prepared with winter coats in both places, and make sure you have enough propane to keep your furnace going. I have a photo of ice on Furnace Creek one year, and another year when I decided to leave my Lake Mead campground near Las Vegas, ice fell off my slide toppers, and they were skiing on a nearby mountain! This is an excellent place to get an estimate of likely rainfall and high and low temperatures, but remember that it is only an estimate: https://usclimatedata.com/climate/united-states/us
- If I am not near a national park, I will next be looking for U.S. Army Corps of Engineers campgrounds. The COE is the federal organization that is responsible for building and maintaining locks and dams in the United States. Wherever they build a lock and/or dam, they also are required to build recreational facilities. These tend to be very affordable and are very well maintained. Most include RV sites with water and electric hookups, along with nature centers and other activities. I have paid as little as $8 for a discounted COE campground up to $15 per night with my senior America the Beautiful pass, which is important when you are paying for a site 365 days a year. They are usually in lovely locations with other recreation activities. Make reservations at recreation.gov.
Actually Making the Reservation
It is true that if you are traveling off season or in a place that is not popular, you can just go online anytime and find great sites. However, since COVID and as the baby boomers have aged and retired, a lot more people are traveling in RVs. The result is that it is a lot harder to make a reservation where and when you want to travel. It is now a serious competition for popular places and times, and there are a few things you can do to make it more successful.
Here are some tips for actually going online and making a reservation at a highly competitive campground:
- There are options for making a reservation by phone, but this is usually too slow and enables other people who are online to snap up available spaces while you wait for an operator. So, the first thing is to make sure you have a good internet connection. If it is slow, you may need to find a place to go that has a faster connection.
- Next, make sure you have researched and know exactly what date and time the site that you want will be available. Don't forget to adjust the time for the time zone you are currently in, and get up at least 30 minutes early so you are ready and online, with your finger poised over the Submit button a couple of minutes early. (I spent many mornings getting up at 4:30 am because I was on the west coast and the opening time was in the Eastern time zone.
- Also, make sure you have researched the campground and have a list of potential sites that you want to reserve. I list them in order, with the best one first. I make sure these sites have the hookups I need and are in locations that will enable to possibly have a view. Plus, since I have satellite TV, I prefer sites with an open view to the Southwest that my satellite requires.
- Make sure you have everything you need handy--senior pass, credit card, list of dates, etc. Then log into the site at least 15-20 minutes early.
- I live alone, but a lot of people I know who have been successful at getting good sites have had a spouse or partner online with them on a second computer and are going to try for a slightly different list of sites that you are trying for. This doubles your chances.
- Before you proceed, you should update your computers clock so it is extremely accurate. Believe it or not, two seconds slow will mean you will miss out on a site.
- A slight pause here--It is a good idea to practice logging in and selecting sites for a time when there are a lot of them available. You don't have to actually reserve anything, but you should go online and make sure you have all the information you need when the time comes. Another important thing is to time how many seconds it takes between the time you click on Submit and you actually get the site. Yes, imagine how those little electrons are zipping through the invisible internet, and you may be surprised that it takes 3-4 seconds! You need to know this for your next step!!!











